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Job Applicant Privacy Policy

Updated: February 16, 2022

This Job Applicant Privacy Policy (“Policy”) describes how Company (“Company”, “we”, “us” and “our”) collects, uses, and discloses “personal information” from job applicants.

1. Types of Personal Information We Handle

We collect, store, and use various types of personal information through the application and recruitment process. We collect such information either directly from you or (where applicable) from another person or entity, such as an employment agency or consultancy, recruiter background check provider, or other referral sources. This information may include:

Identification and contact information, and related identifiers such as full name, date and place of birth, citizenship and permanent residence, social security number, home and business addresses, telephone numbers, email addresses, and such information about your beneficiaries or emergency contacts.
Professional or employment-related information, including:
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Education Information such as institutions attended, degrees, certifications, training courses, publications, and transcript information.
Legally protected classification information such as race, sex/gender, religious/ philosophical beliefs, gender identity/expression, sexual orientation, marital status, military service, nationality, ethnicity, request for family care leave, political opinions, and criminal history.
Other information such as any information you voluntarily choose to provide in connection with your job application.

2. How We Use Personal Information

We collect, use, share, and store personal information from job applicants for our and our service providers’ business and operational purposes in the recruitment process such as: processing your application, tracking your application through the recruitment process, contacting references with your authorization, conducting background checks you authorize, and making hiring decisions. We will also use job applicant information for internal analysis purposes to understand the applicants who apply and to improve our recruitment process. We may sometimes need to use applicant information for legal purposes, such as in connection with any challenges made to our hiring decisions.

3. With Whom We Share Personal Information

We will disclose job applicant personal information to the following types of entities or in the following circumstances (where applicable):

Internally: to other Company personnel involved in the recruiting and hiring process.
Service Providers: such as technology service providers, travel management providers, human resources suppliers, background check companies, and employment agencies or recruiters, where applicable.
Legal Compliancewhen required to do so by law, regulation, or court order or in response to a request for assistance by the police or other law enforcement agency.
Litigation Purposesto seek legal advice from our external lawyers or in connection with litigation with a third party.
Business Transaction Purposes in connection with the sale, purchase, or merger.

4. How to Contact Us About this Policy

If you have any questions about this Policy, please contact HR@instride.com